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Buyer‘s Guide For Fleet Management Software

Whether you are a manager in charge of a small fleet of vans and cars, or a director responsible for a large fleet, investing in a fleet management system can be important for all sizes and types of businesses. Fleet technology has developed tremendously over the years, and fleet management systems are now able to provide fleet professionals with more resources and data than ever before. Therefore, you should go for a fleet management system that equips you with all the necessary tools you require to manage your fleet and make decisions effectively. In this buying guide, we are going to look at how a fleet tracking management system works, the benefits of acquiring one, and how you should select the best solution that will enhance the performance of your fleet.

What is a fleet tracking management system?

A fleet management system refers to software that assists businesses in managing, organizing, and managing work vehicles and workers from a central point. Consequently, it maximizes fleet operations, boosts profit, and reduces expenses. The standard functionality of these applications includes GPS navigation and tracking, scheduling and dispatch, fleet analytics, real-time data collection, as well as route optimization and planning. Once you identify the areas in your operation that need operational improvement, you can then consider using fleet management tools and a route optimization tool to enhance your workflow efficiency.

Benefits of fleet tracking software

• It automates fleet reports.

  A fleet management system can easily deliver weekly, daily or hourly reports depending on the set criteria. If you would like to know the habits of your vehicles and make necessary adjustments depending on the analysis, fleet management software can enable you to do exactly that and much more.

• It improves dispatching.

  When there is a better understanding of the location of the fleet of vehicles and the amount of time they have left on their jobs, among other things, companies can start introducing additional projects and assignments for existing and new vehicle drivers. That means that your firm can directly increase the profit margin due to the more effective management of your fleet.

• It lowers your insurance costs.

  Implementing a fleet tracking system into your day to day business operations can offer some other financial bonuses primarily through insurance. Your insurance company might be willing togive you discounts or any other financial incentives to firms that use fleet management software, implement safety policies, and any other active monitoring initiative.

• It improves the safety of your fleet.

  A flight management system can allow you to enhance your safety practices. The software can assist you in analyzing patterns, habits, and behaviors of individual drivers. The information you get will help you make some more informed decisions when it comes to improving the behavior of drivers and bringing dangerous driving habits to their awareness, among other things.

• It enhances fuel efficiency.

  Implementing a fleet management system enables you to view the idle times for every vehicle and analyze drivers‘ behavior. Some systems might also allow for easy tracking of all the receiptsutilized for refueling the cars, which can offer more information about a vehicle, the fueling habits of the driver, and driving conditions as well. More refueling information can help a company make changes and more informed decisions based on data instead of guesses and theories.

• It improves customer satisfaction and services.

  Fleet management software enhances the delivery times and minimizes wait time for clients. Despite the business operation you run, you will be able to offer a more effective and efficient service to all your customers. When your customers get high-quality services, they are more likely to remain loyal to your firm and keep coming for additional service from time to time.

How to select a fleet tracking management system

A fleet tracking management software that is comprehensive, intuitive, and pretty easy to use canbe incredibly invaluable for all sizes of fleets. When selecting a fleet management system, it‘s vital to ensure that it has all the important features that your company needs. Here are some of the common factors you should take into account when considering the options available to you.

• Ease of application

  You should always remember that restructuring your entire business operation or making changes in the management will take time. Therefore, it is important to know what the process ofimplementation involves and whether it can easily integrate with your existing systems. It is also essential to know whether the software provider will offer enough training and support for your team before making your purchase.

• Real-time tracking and mobile application

  As a fleet manager, you might want to do things in the go, meaning that you will need to have unrestricted access to your data everywhere you go even without your office computer. You can use your phone for almost anything, and that includes managing your fleet. When choosing a software provider, you should make sure that they provide a reliable mobile application. This appwill help you and your team to access real-time and accurate information using smart gadgets whenever it is needed.

• User-friendly interface

  Every aspect of the fleet management system should be intuitive and user-friendly, whether it is the desktop version used by your office-bound staff or the application used by the drivers while in the field. Your employees must adopt the new technology fast, meaning it shouldn‘t require a lengthy training period. Just like any other software, the system you are implementing in your business should make life easier for your staff. Furthermore, the software solution should also ensure that the returns on investment will be fast.

• Scalability

  The fleet tracking management software you select should be versatile enough to grow with yourbusiness. Flexibility, reliability, and scalability are the main pillars of a longstanding investment for every successful business.

• Data security

  In the current data-driven era, no company can function without data, no matter how big or smallit is. You wouldn‘t want to go to your working place one day only to realize that all your data is gone due to a breach or equipment failure because most of your business decisions and operations significantly depend on it. The software solution should help you store and back up your data on highly secure servers where you can only access it through client APIs to prevent it from landing into the wrong hands.

Conclusion

Fleet management systems integrate with nearly all software applications or third-party data providers to streamline processes like ordering scheduling delivery and making some payments separately. Such integrations eliminate long administration processes and enhance employee timemanagement as well. Furthermore, the addition of other supporting mobile applications to handlethe tasks and enter relevant data in the field enhances the advantages of implementing such systems even further. Researching and choosing a fleet management system can seem challenging; however, with this list to consider, you‘ll find the best software in no time.